IFSM305 -STAGE 1,2,3,4 – AUGUST 2018 – A GRADE

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Stage 1: Organizational
Analysis and Requirements

 

Overview

 

Before you begin work on this assignment, be sure you have
read the Case Study. Refer to the System
Recommendation Report – Table of Contents – below to see where you are in the
process of developing this report.

As a professional medical
consultant, you have been asked to conduct an analysis, develop a set of system
requirements and propose an Electronic Health Records (EHR) system to improve the
Midtown Family Clinic’s processes. This
work will be completed in four stages, and each of these four stages will focus
on one section of an overall System
Recommendation Report to be delivered to the Midtown Family Clinic.

 

The sections of the System
Recommendation Report will be developed and submitted as four staged
assignments. In stages 2, 3 and 4, you
will also incorporate any feedback received when the previous stage is graded
to improve the effectiveness of your overall report and then add the new
section to your report. At the end of
the course, you will submit a complete System Recommendation Report that
includes all the sections and changes that resulted from previous feedback. A key to successful business writing is
quality and conciseness rather than quantity.

 

The sections are described
below and the graphic that follows provides the detailed outline and Table of
Contents for this report:

 

Introduction –
Provides background and sets the stage for the rest of the document. To be written and submitted as part of Stage
1.

 

Section I: Organizational Analysis and Requirements (Stage 1) – The first step is to look at
the organization and explain how an EHR system could benefit the Midtown Family
Clinic’s processes.

 

Section II: Data Sharing (Stage 2) – Next you will explain, the types of data that need to be
shared with other organizations, and what data interchange standards should be
used.

 

Section III: Ethical, Legal and Regulatory Policy Issues (Stage 3) – Then you will analyze the
ethical, legal and regulatory policy issues that impact the EHR solution for
the Midtown Family Clinic.

 

Section IV: System Recommendation (Stage 4) – Finally, you will identify a certified EHR system for the
Midtown Family Clinic, and explain what improvements the Clinic can expect, how
it meets the requirements, and what needs to be done to implement the system at
the Clinic.

 

Conclusion –
Summarizes the document. To be written
and submitted as part of Stage 4.

 

References– List
of references. A separate page developed
as part of Stage 1 with references added (in alphabetical order) as other
sections are added to the report.

 

Begin by creating a title
page to include your name, course information and date; followed by a page
break. On a separate page, create the
Table of Contents, which you will update as you add the sections of the Report.
Note that each section has its own
introduction and summary.

 

 

System Recommendation Report

 

Table of Contents

Introduction
(Stage 1) 

II. Organizational
Analysis and Requirements (Stage 1)

A.
Introduction

B.
Strategic Use of Technology

C.
Components of an Information System
D.
Functional RequirementsE.
Summary

II.
Data Sharing (Stage 2)

A.
Introduction

B.
Need to Share Data

C.
Types of Data to be Shared

D.
Data Interchange Standards

E.
Summary

III.
Ethical, Legal and Regulatory Policy Issues (Stage
3)

A.
Introduction

B.
Table of Ethical, Legal and Regulatory
Policy Issues

C.
Addressing the Most Difficult Issue

D.
Summary

IV.
System Recommendation (Stage 4)

A.
Introduction

B.
Proposed IT solution

C.
How the Proposed IT Solution Meets the
Requirements

D.
Improvements from Proposed IT Solution

E.
Implementation Considerations

F.
Summary

Conclusion (Stage 4)

References

 

 

 

 

 

System Recommendation Report (SRR), Section I – Organizational Analysis
and Requirements

 

Section I of the SRR document
contains an organizational analysis and identifies ways in which an Electronic
Health Record (EHR) system can help the Midtown Family Clinic to meet its
strategic goals. The next step is to
identify data and functional requirements for the EHR system. This analysis lays the ground work for the rest
of SRR, as the recommendation for an EHR must support the Clinic’s strategic
goals and meet its functional and data requirements.

 

Stage 1 Assignment Instructions

 

Using the case study, the
overview above, Course Content readings, and external resources, develop your Introductionand Section I: Organizational Analysis and Requirements. Recommended lengths for each section are
provided and you should be sure to include all pertinent information.

 

Introduction–
briefly describe (at a high level) the organization in the Case Study;
provide a context for the rest of the document.
(one to two paragraphs)

 

I.
Organizational
Analysis and Requirements

 

A.
Introduction
–Introduction to this section describing what is included. (3-4 sentences)

 

B.
Strategic
Use of Technology– Using the Strategic Goals section of the Case Study,
list three strategic goals that have been identified by the Midtown Family Clinic, and that can be supported with an EHR
system. For each, explain how an EHR
system can be used to support the goal. (Introductory sentence and list of three
strategic goals with one to two strong sentences that explain how an EHR system
would support the strategic goal and justify your position with specifics from
the Case Study.)

1.
Strategic Goal 1 and explanation:

2.
Strategic Goal 2 and explanation:

3.
Strategic Goal 3 and explanation:

 

C.
Components
of an Information System –An information system is comprised of people,
technology, processes (or organizational components), and data. Explain each of the following in relationship
to an EHR system to support the Midtown
Family Clinic:

1.
People–
List the people who would use the new EHR system by name and role, and identify
two things that person needs (functions) the system to do to help them with
their job. (Provide an introductory
sentence for Section C, and a sentence on people followed by a list of the
people who will use the system and their roles.)

A. Person 1 and role, and two functions

B. Person 2 and role, and two functions

C. Person 3 and role, and two functions

 

2.
Organizational
Processes– list three processes that are used at the Clinic that would be
supported by an EHR system and explain how the processes would be improved
using an EHR system. (Provide an
introductory sentence and list/explanation of three processes.)

A. Process 1 and how it would be
improved

B. Process 1 and how it would be
improved

C. Process 1 and how it would be
improved

 

3.
Data
– The new EHR system will need to collect, store and process data. An example of needed data is “Name of Patient.”
The case study provides insight into the kinds of data that will be needed. First, insert an introductory opening
sentence for this section. Then identify
ten (10) critical data items for this EHR system solution. (Provide an introductory sentence and copy
the table and insert information within.)

 

Data Items Needed for EHR System
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

D. Functional Requirements– The next step
is to identify the essential requirements
for the EHR system. Review the
processes and data items you listed above and create a list of ten (10) requirements.
Each requirement is one sentence in length and addresses
one thing the system must do. The
requirements are documented in a table, as shown below. For a full requirement specification, there
will be many requirements statements; you only need to provide ten. The requirements should be derived from the
Case Study; an analyst should not “invent” requirements. (Provide an introductory sentence and copy
the table and insert information within.)

Functional Requirements
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

 

E.
Summary– briefly summarize the content of this section and tie the
information together for the reader. (3-4
sentences)

 

Formatting Your Assignment

 

For academic
writing, the writer is expected to write in the third person. In third person,
the writer avoids the pronouns I, we, my, you, your, and ours. The third person
is used to make the writing more objective by taking the individual, the
“self,” out of the writing. This method is very helpful for academic writing, a
form in which facts, not opinion, drive the tone of the text. Writing in the
third person allows the writer to come across as unbiased and thus more
informed. The Report is to be written
for the Midtown Family Clinic, and reference should not be made by name to
individuals who own or work in the Clinic.

 

·
Write a short concise
paper: Use the recommendations provided
in each area for length of response.
Content areas should be double spaced; table entries should be
single-spaced. It’s important to value quality over quantity. The body (Introduction to the report and Section
I) of the assignment should not exceed 6 pages.

·
Ensure each section has
an introductory sentence or two that sets the stage for the information to
follow.

·
Ensure that each of the
tables is preceded by an introductory sentence that explains what is contained
in the table, so the reader understands why the table has been included.

·
Use at leasttwo
resources with APA formatted citation and reference. Use at least one external reference and one
from the course content.

·
Compare your work to the Assignment Instructions
above and the Evaluation Criteria/Grading Rubric below to be sure you have met
content and quality criteria. Do not overlook
this step. Read your work out loud or
have your computer read it to you. Fix
the grammar and other areas identified.

·
Submit your paper as a Word document, or a document
that can be read in Word.

·
Your submission filename should be as follows: Lastname_firstname_Stage_1

Stage 2: Sharing Data

 

Overview

Before you begin work on this assignment, be sure you have read the
Case Study and reviewed the feedback received on your Stage 1 assignment. Refer to the System Recommendation Report Table
of Contents below to see where you are in the process of developing this
report.

As a professional medical
consultant, your next step in developing your recommendation for an EHR system
is to determine what data will need to be shared with other organizations and
how that data will be shared.

System Recommendation Report


Table of Contents
Introduction
(Stage 1)

I.
Organizational Analysis and Requirements (Stage 1)

A.
Introduction

B.
Organizational Strategy

C.
Strategic Use of Technology

D.
Components of an Information System
E.
RequirementsF.
Summary

II.
Sharing Data (Stage 2)

A.
Introduction

B.
Need to Share Data

C.
Types of Data to be Shared

D.
Data Interchange Standards

E.
Summary

III.
Ethical, Legal and Regulatory Policy Issues (Stage 3)

A.
Introduction

B.
Table of Ethical, Legal and Regulatory
Policy Issues

C.
Addressing the Most Difficult Issue

D.
Summary

IV.
System Recommendation (Stage 4)

A.
Introduction

B.
Proposed IT solution

C.
How the Proposed IT Solution Meets the
Requirements

D.
Improvements from Proposed IT Solution

E.
Implementation Considerations

F.
Summary

Conclusion (Stage 4)

References

 

 

 

 

 

System Recommendation Report (SRR), Section II – Sharing Data

 

Section II of the SRR
document addresses the need for the Midtown Family Clinic to share data with
other organizations. As
part of analyzing the requirements for the new system, one step is to consider
how that system will enable the Midtown Family Clinic to exchange electronic
data with other health organizations – such as other providers, pharmacies,
insurance companies, and even patients themselves. The case study mentions several of these. For this assignment you will select two types
of external organizations and describe what kind of data would flow between the
Midtown Family Clinic and those organizations and how that can be done
effectively.

 

Stage 2 Assignment Instructions

 

The
first step is to incorporate the feedback you received on your Stage 1
assignment, making any needed corrections or adjustments. For this assignment, you will add Section II of the System
Recommendation Report (SRR).

 

Using the case study, the overview
above, Course Content readings, and external resources, develop your Section II
on Sharing Data. Approximate lengths
for each section are provided as a guideline; be sure to provide all pertinent
information. Apply specific information
from the case study to address each
area listed below.

 

II. Sharing Data

 

A.
Introduction – Introduction to this section describing
what is included. (3-4 sentences)

 

B.
Need to Share Data –Review the Midtown
Family Clinic Case Study and identify two types of external organizations
(e.g., hospitals, nursing homes, rehabilitation centers, laboratories, pharmacies,
health insurance providers, etc.) with which the Midtown Family Clinic needs to
communicate and the purpose of the communication. (Introductory sentence and list of two
external organizations and the purpose of their communication with the Midtown
Family Clinic, providing specifics from the Case Study.)

1.
External Organization #1 and purpose of communication.

2.
External Organization #2 and purpose of
communication.

 

C. Types
of Data to be Shared – In Stage 1, Section C.3., Data, you took
an initial look at the types of data the new EHR system will process. But
now we’re going to take that a step further and add a layer of complexity by
considering the needs and requirements of different external
organizations. Using the two external organizations you
listed in Section A above, list five
data items, or data elements, that would be shared with each external
organization, and explain whether that information is going out from the
Midtown Family Clinic or coming in from each of the two external
organizations. Feel free
to consult the list you developed for Section C.3 of your Stage 1 assignment. Some of these data elements may come from
that list if they are appropriate for this purpose; however, other, different,
data elements may be listed here. Note:
For full credit, a different list of data elements should be
provided for each organization (no duplicates in the table below, although data
elements may be repeated from Section C.3). (Provide an introductory
sentence and copy the table and insert information within.)

 

 

Organization #1 (replace with your organization from above)
Data Element or Item Data Goes TO/FROM Midtown Family Clinic
1.
2.
3.
4.
5.
Organization
#2 (replace with your organization from above)
Data Element or Item Data Goes TO/FROM Midtown Family Clinic
1.
2.
3.
4.
5.

D. Data
Interchange Standards– Conduct some external research and
identify a data interchange standard that would apply to the data that is
exchanged with each external organization. The standard you select should apply to one
or more of the data elements you listed above for each organization. Provide a brief description of what the
standard is, what it requires, why it is important and how it applies to the
data elements listed and the Midtown Family Clinic EHR system. Note:
For full credit, two different data interchange standards
are required. (There are some specific
data interchange standards that apply to health data exchange; if the same
standard applies to the data exchanged with both organizations, explain how it
relates to each.) (Introductory sentence and list of two external
organizations and the information shown about the Data Interchange Standard
selected for each, providing specifics from the Case Study.)

1.
External Organization #1

a.
Data Interchange Standard and description

b.
What the Data Interchange Standard requires

c.
Why the Data Interchange Standard is important

d.
How the Data Interchange Standard applies to the
data elements listed and the Midtown Family Clinic EHR system

2.
External Organization #1

a.
Data Interchange Standard and description

b.
What the Data Interchange Standard requires

c.
Why the Data Interchange Standard is important

d.
How the Data Interchange Standard applies to the
data elements listed and the Midtown Family Clinic EHR system

E.
Summary –briefly summarize
the content of this section and tie the information together for the reader. (3-4
sentences)

 

Formatting
Your Assignment

For academic
writing, the writer is expected to write in the third person. In third person,
the writer avoids the pronouns I, we, my, you, your, and ours. The third person
is used to make the writing more objective by taking the individual, the
“self,” out of the writing. This method is very helpful for academic writing, a
form in which facts, not opinion, drive the tone of the text. Writing in the
third person allows the writer to come across as unbiased and thus more
informed. The Report is to be written
for the Midtown Family Clinic, and reference should not be made by name to
individuals who own or work in the Clinic.

 

·
Include the Introduction
and Section I, revised according to any feedback received, and add to it
Section II.

·
Write a short concise
paper: Use the recommendations provided
in each area for length of response.
Content areas should be double spaced; table entries should be
single-spaced. It’s important to value quality over quantity. Section II should not exceed 4 pages.

·
Ensure that the table is
preceded by an introductory sentence that explains what is contained in the
table, so the reader understands why the table has been included.

·
Use at least two
resources with APA formatted citation and reference. Use at least one external reference and one
from the course content.

·
Compare your work to the Assignment Instructions
above and the Evaluation Criteria/Grading Rubric below to be sure you have met
content and quality criteria. Do not overlook
this step. Read your work out loud or
have your computer read it to you. Fix the
grammar and other areas identified.

·
Submit your paper as a Word document, or a document
that can be read in Word.

·
Your submission filename should be as follows: Lastname_firstname_Stage_2
Stage 3: Ethical, Legal and Regulatory Policy Issues

 

Overview

Before you begin work on this assignment, be sure you have read the
Case Study and reviewed the feedback received on your Stage 2 assignment. Refer to the System Recommendation Report Table
of Contents below to see where you are in the process of developing this
report.

As a professional medical
consultant, your next step in developing your recommendation for an EHR system
is to determine what ethical, legal and regulatory policy issues apply and how
they will be addressed in the selection and use of the system.

System
Recommendation Report
Table of Contents
Introduction
(Stage 1)

I.
Organizational Analysis and Requirements (Stage 1)

A.
Introduction

B.
Organizational Strategy

C.
Strategic Use of Technology

D.
Components of an Information System
E.
RequirementsF.
Summary

II.
Sharing Data (Stage 2)

A.
Introduction

B.
Need to Share Data

C.
Types of Data to be Shared

D.
Data Interchange Standards

E.
Summary

III.
Ethical, Legal and Regulatory Policy Issues (Stage 3) 

A.
Introduction

B.
Table of Ethical, Legal and Regulatory
Policy Issues

C.
Addressing the Most Difficult Issue

D.
Summary

IV.
System Recommendation (Stage 4)

A.
Introduction

B.
Proposed IT solution

C.
How the Proposed IT Solution Meets the
Requirements

D.
Improvements from Proposed IT Solution

E.
Implementation Considerations

F.
Summary

Conclusion (Stage 4)

References

 

System Recommendation Report (SRR), Section III – Ethical, Legal and
Regulatory Policy Issues

 

Section III of the System Recommendation Report (SRR) analyzes
the ethical, legal, and regulatory policy issues that influence the selection
of an EHR system and how it is used.
For this assignment, you will identify the ethical, legal and regulatory
policy issues related to health care information systems, explain the impact of
the ethical, legal and regulatory policy issues on the selection and use of
health care information systems, and describe how the ethical, legal and
regulatory policy issues can be addressed in the development and use of EHR
systems. This analysis leads into Section IV – System Recommendation section of
the SRR (the Stage 4 assignment) that will propose an EHR solution to
meet the Midtown Family Clinic’s organizational strategy and fulfill its
operational needs.

Below are a list of course
resources and an example to assist you in completing Section III of the Report.

Course Resources:
The table below provides the
sources for the definitions and explanations of the topics. You should use other resources as well, but
be sure they apply to health care information technology implementations.

 

Course Resources for Table of
Ethical, Legal and Regulatory Policy Issues
Topic Source
of Definitions/Explanations(located in Course Content)
1 Safe
Design		 Week
2: “Principles of Quality and
Safety for HIT,” lecture b
2 Meaningful Use Week
2: “Introduction to Quality
Improvement and HIT,” lecture a
3 Quality
Improvement		 Week
2: “Introduction to Quality
Improvement and HIT,” lecture b
4 Data Accuracy Week 3: “Data
Quality Improvement” lecture a
5 Data Accessibility Week 3: “Data
Quality Improvement” lecture a
6 Data Comprehensiveness Week 3: “Data
Quality Improvement” lecture a 
7 Data Consistency Week 3: “Data
Quality Improvement” lecture b
8 Privacy Week 4: “Privacy,
Confidentiality & Security,” lecture aWeek
4: “Security,” lecture c
9 Confidentiality Week 4: “Privacy,
Confidentiality & Security,” lecture aWeek
4: “Security,” lecture c
10 Security Week 4: “Privacy,
Confidentiality & Security,” lecture a
11 Individually Identifiable
Health Information		 Week 4: “Privacy,
Confidentiality & Security,” lecture a
12 Protected
Health Information		 Week 4: “Privacy,
Confidentiality & Security,” lecture c
13 HIPAA Privacy Rule Week 4: “Privacy,
Confidentiality & Security,” lecture cWeek 4: ” System Security Procedures and Standards,” lecture a
14 HIPAA Security Rule Week 4: “Privacy,
Confidentiality & Security,” lectures c and dWeek 4: ” System Security Procedures and Standards,” lecture a
15 Business Associate Contracts Week 4: “Privacy,
Confidentiality & Security,” lectures c and d 
16 Authentication Week
4: “Security,” lecture a
17 Authorization Week
4: “Security,” lecture a
18 Encryption Week 4: “Security,”
lecture b
19 Technical Safeguards Week 4: ” System Security Procedures and Standards,” lecture b
20 Healthcare Ethical Principles Week 4: “Ethics and
Professionalism,” lecture a

Example: An
example for a topic entry is provided below.

Example from another
industry:
For example, for a fitness center that is adopting a new technology
solution involving a kiosk for customers to use to pay for their membership
at the gym, then for the Area of Accessibility, the following might be
entered. Note the thorough explanation.

 

Topic Definition of Topic How it impacts and will be
addressed in the selection and use of a system
Accessibility

 

 Accessibility is
the degree to which a product, device, service, or environment is available
to as many people as possible. This includes accessibility to people with
various impairments such as: cognitive, visual, hearing and /or dexterity
issues.		 Since the customers will use the kiosk to pay
their membership fees, it must be accessible to everyone, including those
with some disabilities. The system
will be required to give instructions in both written and audible forms. The system provides audio instructions and
other tools for people with disabilities.
As part of the implementation, these capabilities will be tested and
front desk personnel will be trained to assist customers if needed.

 

 

 

 

Stage 3 Assignment Instructions

 

The
first step is to incorporate the feedback you received on your Stage 2
assignment, making any needed corrections or adjustments. If you have not incorporated the feedback
from your Stage 1 assignment, you should do so prior to submitting Stage
3. For this assignment, you will add Section III to Sections I and II of
the System Recommendation Report (SRR).

 

Using the case study, the
overview above, Course Content readings, and external resources, develop your Section
III on ethical, legal and regulatory policy issues. Approximate lengths for each section are
provided as a guideline; be sure to provide all pertinent information. Apply specific information from the case
study to address each area listed
below.

 

III. Ethical,
Legal and Regulatory Policy Issues

A.
Introduction –Introduction to
this section describing what is included.
(3-4 sentences)

 

B.
Table of Ethical,
Legal and Regulatory Policy Issues – The table below lists 20 topics related to ethical, legal and
regulatory policy issues for healthcare IT systems. Each of these is defined in the course
materials; the table above provides the sources where the definitions and
explanations can be located. (Provide an introductory sentence and copy the table
and insert information within.)

 

For each topic, you willprovide:

·
a brief definition, a minimum of
two sentences, in your own words

·
a brief explanation, a minimum of
two sentences, of the impact of the topic or issue on the selection
and use of the EHR system; and

·
a brief explanation, a minimum of
two sentences, of how the topic or issue will be addressed in the
development and use of the EHR system.

 

DO NOTcopy the definitions from the class resources or
other sources, but use your own words and provide enough information to
demonstrate your understanding of each topic.

 

The “right” and “wrong” answers have to do with
whether or not you correctly define each issue as it relates to an EHR
technology solution and provide a well-supported explanation for how it
will be accommodated. Your responses
will be evaluated on whether they are applicable to an EHR solution,
appropriately defined, adequately explained, and are appropriate to the Midtown
Family Clinic.

 

Table
of Ethical, Legal and Regulatory Policy Issues
 

Topic

  

Definition
of the Topic

(minimum
2 sentences for each, a definition in your own words)

 How the topic impacts and
will be addressed in the selection and use of an EHR system (minimum 4 sentences for each topic – 2 on impact and 2 on how
addressed)
1 Safe
Design
2 Meaningful Use
3 Quality
Improvement
4 Data Accuracy
5 Data Accessibility
6 Data Comprehensiveness
7 Data Consistency
8 Privacy
9 Confidentiality
10 Security
11 Individually Identifiable
Health Information
12 Protected
Health Information
13 HIPAA Privacy Rule
14 HIPAA Security Rule
15 Business Associate Contracts
16 Authentication
17 Authorization
18 Encryption
19 Technical Safeguards
20 Healthcare Ethical Principles

 

C.
Addressing the Most Difficult Issue – Consider each of the 20 issues listed and choose the one that
you believe will be the most difficult for the Midtown Family Clinic to
implement. Explain why you selected the
issue and what should be done to ensure it is properly addressed when the system
is selected, implemented and used. Your
response will be assessed on its applicability to the Case Study and how well
you support your choice and explain what should be done. (A paragraph of five to six sentences.)

 

D. Summary–briefly summarize the content of this
section and tie the information together for the reader. (3-4 sentences)

 

Formatting
Your Assignment

For academic
writing, the writer is expected to write in the third person. In third person,
the writer avoids the pronouns I, we, my, you, your, and ours. The third person
is used to make the writing more objective by taking the individual, the
“self,” out of the writing. This method is very helpful for academic writing, a
form in which facts, not opinion, drive the tone of the text. Writing in the
third person allows the writer to come across as unbiased and thus more
informed. The Report is to be written
for the Midtown Family Clinic, and reference should not be made by name to
individuals who own or work in the Clinic.

·
Include Sections I and
II revised according to any feedback received, and add to it Section III.

·
Keep your paper
concise: Use the recommendations
provided in each area for length of response.
Content areas should be double spaced; table entries should be
single-spaced. It’s important to value quality over quantity. Section III should not exceed 4 pages.

·
Ensure that the table is
preceded by an introductory sentence that explains what is contained in the
table, so the reader understands why the table has been included.

·
Use at least two
resources with APA formatted citation and reference. Use at least one external reference and one
from the course content.

·
Compare your work to the Assignment Instructions
above and the Evaluation Criteria/Grading Rubric below to be sure you have met
content and quality criteria. Do not overlook
this step. Read your work out loud or
have your computer read it to you. Fix the
grammar and other areas identified.

·
Submit your paper as a Word document, or a document
that can be read in Word.

·
Your submission filename should be as follows: Lastname_firstname_Stage_3

Stage 4: System
Recommendation & Final System Recommendation Report

 

Overview

Before you begin
work on this assignment, be sure you have read the Case Study, and reviewed the
feedback received on your Stage 1, 2 and 3 assignments. Refer to the System Recommendation
Report (SRR) Table of Contents below to see where you are in the process of
developing this report.

In this Stage 4 assignment,
you will identify a certified Electronic Health Records (EHR) system for the
Midtown Family Clinic and explain how it meets the requirements, how it will
improve the processes at the Clinic, and what needs to be done to implement the
system within the Clinic. You will add
the Conclusion to the Report. In addition, you will provide a
complete final System Recommendation Report incorporating feedback from earlier
stages.

System
Recommendation Report
Table of Contents
Introduction (Stage 1)

I.
Organizational Analysis and Requirements (Stage 1)

A.
Introduction

B.
Organizational Strategy

C.
Strategic Use of Technology

D.
Components of an Information System
E.
RequirementsF.
Summary

II.
Sharing Data (Stage 2)

A.
Introduction

B.
Need to Share Data

C.
Types of Data to be Shared

D.
Data Interchange Standards

E.
Summary

III.
Ethical, Legal and Regulatory Policy Issues (Stage 3)

A.
Introduction

B.
Table of Ethical, Legal and Regulatory
Policy Issues

C.
Addressing the Most Difficult Issue

D.
Summary

IV.
System Recommendation (Stage 4) 

A.
Introduction

B.
Proposed IT solution

C.
How the Proposed IT Solution Meets the
Requirements

D.
Improvements from Proposed IT Solution

E.
Implementation Considerations

F.
Summary

Conclusion (Stage 4)

References

 

System Recommendation Report (SRR), Section IV – System Recommendation

 

Section
IV of the System Recommendation Report will propose a certified
Electronic Health Record (EHR) system to meet the Midtown Family Clinic’s
strategy and meet its operational needs.
In Section IV, you will also Identify
and explain the improvements the system will bring and the high-level steps
that will need to take place in order to implement the system you have proposed. For this assignment, you will add Section IV to Sections I, II and III,
as outlined below.

 

Stage 4 Assignment Instructions

 

The
first step is to incorporate the feedback you received on your Stage 3
assignment, making any needed corrections or adjustments. If you have not incorporated the feedback
from your Stage 1 and Stage 2 assignments, you should do so prior to submitting
Stage 4. This assignment requires a
complete System Recommendation Report document with revisions made as needed
based on the Stage 1, 2, and 3 project submissions and feedback. Note: This is a specific grading criteria in the
rubric.

 

Using the case study and the outline listed below, develop your
Section IV – System Recommendation.
Approximate lengths for each section are provided as a guideline; be
sure to provide all pertinent information.

 

IV.
System
Recommendation

 

A.
Introduction –Introduction to this
section describing what is included. (4-5 sentences)

 

B. Proposed
IT Solution: There are many certified
EHR systems available. Conduct some
research on the web and identify a system that will support the Midtown Family
Clinic and that meets the requirements you listed in Section I –
Organizational Analysis and Requirements (the Stage 1 Assignment). One easy to use site is http://www.softwareadvice.com/
where you can enter “Electronic Medical Records” as the search term
and then select various criteria such as specialty, practice size, price,
etc. From the results presented, you can
identify the names of the various systems and then search on those directly for
more detailed information. Be sure to
evaluate potential solutions to align with the needs of the Midtown Family
Clinic. Identify the vendor and
the system you selected. (One paragraph)

 

C.
How the Proposed IT Solution Meets the
Requirements: Using the 10 requirements you listed in your
Stage 1 assignment (and incorporating any feedback you received), you will now
explain how the solution you have chosen fulfills these requirements.

First, insert an introductory opening sentence for
this section. Then copy the entries for
the 10 requirements into the Requirements column from the table in Section I (Stage
1 Assignment). Complete the table by
providing the explanations of how the system you selected meets each
requirement. (Provide an introductory
sentence and copy the table and insert information within.)

 

 

Req.

Number

 Functional Requirement

(from Functional Requirements table
in Section I)

 Explanation of How the Proposed
System Meets the Requirement
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

C.
Improvements from the Proposed IT
Solution: Explain how the proposed IT solution will
help the Midtown Family Clinic achieve its strategic goals (one paragraph) and
improve the processes at the Midtown Family Clinic (one paragraph). (Two complete paragraphs in total)

 

D.
Implementation Considerations: First,
insert an introductory opening sentence for this section. Then identify whether the system will be
implemented on premise or as a cloud based service, and address each of the 7
implementation considerations below by addressing the questions provided and
identifying appropriate implementation steps.
Label each paragraph with the consideration being addressed for clarity.
Some of the information required will come from the vendor information located
through your web research. (one paragraph
for each consideration)

 

Implementation
Strategy –Will the system be
implemented on premise or as a cloud-based service? Explain your recommendation for the Midtown
Family Practice.

 

Implementation
Considerations:

1.
Vendor
agreement

a.
What
does the Midtown Family Clinic need to do to be able to start using the
system?

b.
How much
will it cost to use the system?

2.
Hardware
and telecommunications

a.
What
hardware will the Midtown Family Clinic need to have in order to implement and
use the solution?

b.
What
kind of telecommunications will be needed for the solution, including local
connectivity inside the Clinic and Internet access?

3.
Configuration

a.
What
options does the vendor offer for configuring the off-the-shelf system to the
Midtown Family Clinic’s needs?

b.
How will
the configuration be done and by whom?

4.
Testing

a.
How will
the Clinic test the system to see if it is working properly for its needs?

b.
Choose one
of the ten requirements in Requirements (Section C) above and explain how this
will be tested to ensure it is working properly and the requirement is met.

5.
Employee
preparation – Identify what the Midtown Family Clinic will need to do in each
of the following areas to prepare the employees to use the new system:

a.
Leadership
(2-3 sentences)

b.
Change
Management (2-3 sentences)

c.
Training
(2-3 sentences)

6.
Data
migration

a.
What existing data would need to be entered into
the system to get started?

b.
How might this be accomplished?

7.
Maintenance

a.
Who will
provide updates and corrections to the system?

b.
How will
that be done?

 

E.
Summary-briefly summarize
the content of this section and tie the information together for the reader. (3-4
sentences)

 

Conclusion: Close
your System Recommendation Report with a brief summary of the key points
including the benefits the Midtown Family Clinic can expect to gain from this
solution and the alignment with its strategic objectives. This should be a “compelling call to
action” to get the Midtown Family Clinic to approve your recommendation
and move ahead to implementing the system.
(One well-written paragraph.)

NOTE: This final submission should be a cohesive System
Recommendation Report for the Midtown Family Clinic. Sections I, II and III should have been
updated to reflect substantive feedback received during the grading
process. The formatting should be
consistent throughout the document, and the writing should flow well from
beginning to end. Headings, numbering,
page numbers, and footers should be correct for a final submission. A cover/title
page should be included with the overall document. The
Table of Contents should include the full outline as shown in the graphic in
the assignments. The References page
should include all references cited in the Report, in alphabetical order and in
APA format. Although you prepared this
in stages, the final product should not seem to be piecemeal or disconnected.

 

Formatting
Your Assignment

For academic
writing, the writer is expected to write in the third person. In third person,
the writer avoids the pronouns I, we, my, you, your, and ours. The third person
is used to make the writing more objective by taking the individual, the
“self,” out of the writing. This method is very helpful for academic writing, a
form in which facts, not opinion, drive the tone of the text. Writing in the
third person allows the writer to come across as unbiased and thus more
informed. The Report is to be written
for the Midtown Family Clinic, and reference should not be made by name to
individuals who own or work in the Clinic.

 

·
Write a complete, well
organized paper that includes all four sections of the System Recommendation
Report. Use the recommendations
provided in each area for length of response.
Content areas should be double spaced; table entries should be
single-spaced. It’s important to value quality over quantity. The length for Section IV should not
exceed six (6) pages in addition to Sections I, II and III.

·
Ensure that the table is
preceded by an introductory sentence that explains what is contained in the
table, so the reader understands why the table has been included.

·
For Section IV, use at
least three resources with APA formatted citation and reference. One reference must be from the vendor site
for the solution you are recommending, one additional external source, and one
from the IFSM 305 course content.

·
Compare your work to the Assignment Instructions
above and the Evaluation Criteria/Grading Rubric below to be sure you have met
content and quality criteria. Do not overlook
this step. Read your work out loud or
have your computer read it to you. Fix
the grammar and other areas identified.

·
Submit your paper as a Word document, or a document
that can be read in Word.

·
Your submission filename should be as follows: Lastname_firstname_Stage_4

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