IFSM305 Stage 1,2,3,4 – January 2018

Stage 1: Organizational
Analysis and Requirements

Overview

Before you begin work on this assignment, be sure you have
read the Case Study. Refer to the System
Recommendation Report – Table of Contents – below to see where you are in the
process of developing this report.

As a professional medical
consultant, you have been asked to conduct an analysis, develop a set of system
requirements and propose an Electronic Health Records (EHR) system to improve the
Midtown Family Clinic’s processes. This
work will be completed in four stages, and each of these four stages will focus
on one section of an overall System
Recommendation Report
 to be delivered to the Midtown Family Clinic.

The sections of the System
Recommendation Report will be developed and submitted as four staged
assignments. In stages 2, 3 and 4, you
will also incorporate any feedback received when the previous stage is graded
to improve the effectiveness of your overall report and then add the new
section to your report. At the end of
the course, you will submit a complete System Recommendation Report that
includes all the sections and changes that resulted from previous feedback. A key to successful business writing is
quality and conciseness rather than quantity.

The sections are described
below and the graphic that follows provides the detailed outline and Table of
Contents for this report:

Introduction –
Provides background and sets the stage for the rest of the document. To be written and submitted as part of Stage
1.

Section I: Organizational Analysis and Requirements (Stage 1) – The first step is to look at
the organization and explain how an EHR system could benefit the Midtown Family
Clinic’s processes.

Section II: Data Sharing (Stage 2) – Next you will explain, the types of data that need to be
shared with other organizations, and what data interchange standards should be
used.

Section III: Ethical, Legal and Regulatory Policy Issues (Stage 3) – Then you will analyze the
ethical, legal and regulatory policy issues that impact the EHR solution for
the Midtown Family Clinic.

Section IV: System Recommendation (Stage 4) – Finally, you will identify a certified EHR system for the
Midtown Family Clinic, and explain what improvements the Clinic can expect, how
it meets the requirements, and what needs to be done to implement the system at
the Clinic.

Conclusion –
Summarizes the document. To be written
and submitted as part of Stage 4.

References– List
of references. A separate page developed
as part of Stage 1 with references added (in alphabetical order) as other
sections are added to the report.

Begin by creating a title
page to include your name, course information and date; followed by a page
break. On a separate page, create the
Table of Contents, which you will update as you add the sections of the Report.
Note that each section has its own
introduction and summary.

System Recommendation Report

Table of Contents

Introduction
(Stage 1)

II. Organizational
Analysis and Requirements (Stage 1)

A.
Introduction

B.
Strategic Use of Technology

C.
Components of an Information System

D.
Functional RequirementsE.
Summary

II.
Data Sharing (Stage 2)

A.
Introduction

B.
Need to Share Data

C.
Types of Data to be Shared

D.
Data Interchange Standards

E.
Summary

III.
Ethical, Legal and Regulatory Policy Issues (Stage
3)

A.
Introduction

B.
Table of Ethical, Legal and Regulatory
Policy Issues

C.
Addressing the Most Difficult Issue

D.
Summary

IV.
System Recommendation (Stage 4)

A.
Introduction

B.
Proposed IT solution

C.
How the Proposed IT Solution Meets the
Requirements

D.
Improvements from Proposed IT Solution

E.
Implementation Considerations

F.
Summary

Conclusion (Stage 4)

References

System Recommendation Report (SRR), Section I – Organizational Analysis
and Requirements

Section I of the SRR document
contains an organizational analysis and identifies ways in which an Electronic
Health Record (EHR) system can help the Midtown Family Clinic to meet its
strategic goals. The next step is to
identify data and functional requirements for the EHR system. This analysis lays the ground work for the rest
of SRR, as the recommendation for an EHR must support the Clinic’s strategic
goals and meet its functional and data requirements.

Stage 1 Assignment Instructions

Using the case study, the
overview above, Course Content readings, and external resources, develop your Introductionand Section I: Organizational Analysis and Requirements. Recommended lengths for each section are
provided and you should be sure to include all pertinent information.

Introduction–
briefly describe (at a high level) the organization in the Case Study;
provide a context for the rest of the document.
(one to two paragraphs)

I.
Organizational
Analysis and Requirements

A.
Introduction
Introduction to this section describing what is included. (3-4 sentences)

B.
Strategic
Use of Technology
– Using the Strategic Goals section of the Case Study,
list three strategic goals that have been identified by the Midtown Family Clinic, and that can be supported with an EHR
system. For each, explain how an EHR
system can be used to support the goal(Introductory sentence and list of three
strategic goals with one to two strong sentences that explain how an EHR system
would support the strategic goal and justify your position with specifics from
the Case Study.)

1.
Strategic Goal 1 and explanation:

2.
Strategic Goal 2 and explanation:

3.
Strategic Goal 3 and explanation:

C.
Components
of an Information System –
An information system is comprised of people,
technology, processes (or organizational components), and data/information. Explain each of the following in relationship
to an EHR system to support the Midtown
Family Clinic:

1.
People
List the people who would use the new EHR system by name and role, and identify
two things that person needs (functions) the system to do to help them with
their job. (Provide an introductory
sentence for Section C, and a sentence on people followed by a list of the
people who will use the system and their roles.)

A. Person 1 and role, and two functions

B. Person 2 and role, and two functions

C. Person 3 and role, and two functions

2.
Organizational
Processes
– list three processes that are used at the Clinic that would be
supported by an EHR system and explain how the processes would be improved
using an EHR system. (Provide an
introductory sentence and list/explanation of three processes.)

A. Process 1 and how it would be
improved

B. Process 1 and how it would be
improved

C. Process 1 and how it would be
improved

3.
Data/Information
– The new EHR system will need to collect, store and process data. An example of needed data is “Name of Patient.”
The case study provides insight into the kinds of data that will be needed. First, insert an introductory opening
sentence for this section. Then identify
ten (10) critical data/ information items for this EHR system solution. (Provide an introductory sentence and copy
the table and insert information within.)

Data/Information Items Needed for EHR System
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

D. Functional Requirements– The next step
is to identify the essential requirements
for the EHR system. Review the
processes and data/information requirements you listed above and create a list
of ten (10) requirements. Each
requirement is one sentence in
length and addresses one thing the system must do. The requirements are documented in a table,
as shown below. For a full requirement
specification, there will be many requirements statements; you only need to
provide ten. The requirements should be
derived from the Case Study; an analyst should not “invent”
requirements. (Provide an introductory
sentence and copy the table and insert information within.)

Functional Requirements
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

E.
Summary– briefly summarize the content of this section and tie the
information together for the reader. (3-4
sentences)

Formatting Your Assignment

For academic
writing, the writer is expected to write in the third person. In third person,
the writer avoids the pronouns I, we, my, you, your, and ours. The third person
is used to make the writing more objective by taking the individual, the
“self,” out of the writing. This method is very helpful for academic writing, a
form in which facts, not opinion, drive the tone of the text. Writing in the
third person allows the writer to come across as unbiased and thus more
informed. The Report is to be written
for the Midtown Family Clinic, and reference should not be made by name to
individuals who own or work in the Clinic.

·
Write a short concise
paper: Use the recommendations provided
in each area for length of response.
Content areas should be double spaced; table entries should be
single-spaced. It’s important to value quality over quantity. The body (Introduction to the report and Section
I) of the assignment should not exceed 6 pages.

·
Ensure each section has
an introductory sentence or two that sets the stage for the information to
follow.

·
Ensure that each of the
tables is preceded by an introductory sentence that explains what is contained
in the table, so the reader understands why the table has been included.

·
Use at leasttwo
resources with APA formatted citation and reference. Use at least one external reference and one
from the course content.

·
Compare your work to the Assignment Instructions
above and the Evaluation Criteria/Grading Rubric below to be sure you have met
content and quality criteria. Do not overlook
this step. Read your work out loud or
have your computer read it to you. Fix
the grammar and other areas identified.

·
Submit your paper as a Word document, or a document
that can be read in Word.

·
Your submission filename should be as follows: Lastname_firstname_Stage_1

EVALUATION CRITERIA/GRADING RUBRIC:

Criteria 90-100%

Far Above Standards

80-89%

Above Standards

70-79%

Meets Standards

60-69%

Below Standards

< 60%

Well Below Standards

Possible Points
Report Introduction 5 Points

Describes the organization and provides an
effective introduction to the Report; is clear, logical, derived from the
Case Study; and demonstrates a sophisticated level of writing.

4 Points

Describes the organization and provides an
introduction to the Report; is clear, logical, and derived from the Case
Study.

3.5 Points

Describes the organization and provides an
introduction to the Report; is adequate, and derived from the Case Study.

3 Points

Not clear, logical and/or derived from the
Case Study.

0-2 Points

Not included, or demonstrates little
effort.

5
Section
Introduction and Summary
5 Points

Provides effective introduction and
summary to Section I; is clear, logical, derived from the Case Study; and
demonstrates a sophisticated level of writing.

4 Points

Provides
an introduction and summary to Section I; is clear, logical, and derived from
the Case Study.

3.5 Points

Provides
an introduction and summary to Section I;
is adequate, and
derived from the Case Study.

3 Points

Not clear,
logical and/or derived from the Case Study. Or, either the introduction or
summary is not included.

0-2 Points

Not
included, or demonstrates little effort.

5
Strategic Goals

How the system will support three of the organization’s strategic goals

13-15
Points
The
explanation is clear, logical and fully supported using a sophisticated level
of writing.
12
Points
The
explanation is clear, logical and supported.
10-11 Points

The
explanation is provided and supported.

9
Points
The
explanation is not clear, logical and/or supported.
0-8
Points
The
explanation is not included or demonstrates little effort.
15
Components

The 3 people, 3 processes, and 10 data/ information requirements

31-35
Points
Fully
and logically explained, are clearly related to the Case Study, and
demonstrate a sophisticated level of analysis and writing.
28-30
Points
Logically
explained, are related to the Case Study, and demonstrate analysis and
effective writing.
24-27
Points
Explanation
provided and relates to the Case Study.
21-23
Points
Not
all clearly explained and/or are not related to the Case Study.
0-20
Points
Not
all addressed or little effort is demonstrated.
35
Requirements

10 functional requirements

18-20
Points
Correctly identified and sourced; clearly
derived from the Case Study; demonstrates sophisticated analysis.
16-17
Points
Identified and sourced; requirements are
derived from the Case Study; demonstrates effective analysis.
14-15
Points
Identified and sourced; requirements are
related to the Case Study.
12-13
Points
Less than 10 requirements are identified and
sourced; and/or information provided is not correct; and/or requirements are
not all related to the Case Study.
0-11
Points
Few or no requirements are listed; sources
are incorrect; and/or requirements are not related to the Case Study.
20
Research

Two or more sources–one source from within the
IFSM 305 course content and one external (other than the course materials)

9-10
Points
Required resources are incorporated and used
effectively. Sources used are relevant and timely and contribute strongly to
the analysis. References are
appropriately incorporated and cited using APA style.
8 Points

At
least two sources are incorporated and are relevant and somewhat support the
analysis. References are appropriately incorporated and cited using APA
style.

7
Points
Only one resource is used and properly
incorporated and/or reference(s) lack correct APA style.
6 Points

A source may be used, but is not properly
incorporated or used, and/or is not effective or appropriate; and/or does not
follow APA style for references and citations.

0-5
Points
No course content or external research
incorporated; or reference listed is not cited within the text
10
Format 9-10
Points
Well
organized and easy to read. Very few
or no errors in sentence structure, grammar, and spelling; double-spaced,
written in third person and presented in a professional format.
8
Points
Effective
organization; has few errors in sentence structure, grammar, and spelling;
double-spaced, written in third person and presented in a professional format.
7
Points
Some
organization; may have some errors in sentence structure, grammar and
spelling. Report is double spaced and written in third person.
6
Points
Not
well organized, and/or contains several grammar and/or spelling errors;
and/or is not double-spaced and written in third person.
0-5
Points
Extremely
poorly written, has many grammar and/or spelling errors, or does not convey
the information.
10
TOTAL Points Possible

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