Resignation Letter

The Scenario:
Amid the excitement of preparing for a new role, drafting a resignation letter may seem like just
one more hurdle to cross before you can move onto the next stage of your career.
However, like every aspect of resigning, it is important to maintain a professional approach. So,
even if your boss doesn’t ask for notification in writing, handing over a resignation letter can further
enhance your professional reputation and support a healthy working relationship with your
manager.
Your Task:
Your assignment is to write a resignation letter following the guidelines. This exercise is intended to
develop and strengthen your business writing skills. The letter should not be sent to anyone.
Integrating Business Concepts (MG285) Procedures & Theory, 7e; Stulz/Shumack, et. al.
J. Y. Flowers, Instructor
o Your resignation letter doesn’t have to be long or complicated; but some aspects should
be standard. Date your letter the day you hand it to your manager. This will provide
written evidence of how much formal notice you have given the company.
o Ensure the letter is addressed to the appropriate person (use a hypothetical name); and
keep the opening paragraph short and to the point. Explain your intention to resign and
the date of your last day with the company. This can help jolt your manager’s memory
when plans are being made to find your replacement.
o Make it clear in your letter that you are willing to assist with training your replacement and
preparing your team for your exit. Explain that you will aim to complete your current tasks
before you leave and provide key information in writing about contacts or dates when
regular tasks such as reconciling statements or performing account rollovers need to be
completed. Take a look at our resignation letter example below to see how this can be
done.
o Even though you may not always have enjoyed positive experiences in your currentrole,
it’s likely your employer has invested time and money training you for the position. This
makes it courteous to thank your manager for the opportunities you’ve beengiven.
o No job is smooth sailing all the time, and it can help to think back to some of the best
times with the company to set the tone of the thank-you comments. It’s all part of
adopting a professional approach to your resignation letter and leaving behind a good
impression.